QuickBooks
is the ledger
Spandrel pays from the bill. Costs, vendors, and the chart of accounts stay in QuickBooks Online. Connect in Settings — OAuth, no IT ticket.
What syncs
QuickBooks Online
| Entity | Direction | What happens |
|---|---|---|
| Vendors | Both ways | Vendor records are mirrored. New QBO vendors appear in Spandrel for eligibility; enrolled vendors can sync back for bill coding. |
| Bills & Purchases | QBO → Spandrel | Expenses coded in QBO flow onto Spandrel bills. Unattributed costs land in a reconciliation queue — they are not dropped. |
| Items / Cost Codes | QBO → Spandrel | QBO Products & Services become Cost Codes so AP and the field share one list. |
| Chart of Accounts | QBO → Spandrel | GL accounts pull in as the secondary coding axis so pay stays reconcilable to the ledger. |
| Customers / Projects | Both ways | QBO sub-customers map to Spandrel projects. New projects can push a matching sub-customer back. |
| Payments | Spandrel → QBO | Bills paid in Spandrel write back with vendor, amount, date, and coding. The ledger does not need a second entry. |
Vendors
Both ways
Vendor records are mirrored. New QBO vendors appear in Spandrel for eligibility; enrolled vendors can sync back for bill coding.
Bills & Purchases
QBO → Spandrel
Expenses coded in QBO flow onto Spandrel bills. Unattributed costs land in a reconciliation queue — they are not dropped.
Items / Cost Codes
QBO → Spandrel
QBO Products & Services become Cost Codes so AP and the field share one list.
Chart of Accounts
QBO → Spandrel
GL accounts pull in as the secondary coding axis so pay stays reconcilable to the ledger.
Customers / Projects
Both ways
QBO sub-customers map to Spandrel projects. New projects can push a matching sub-customer back.
Payments
Spandrel → QBO
Bills paid in Spandrel write back with vendor, amount, date, and coding. The ledger does not need a second entry.
OneDriveComing soonExecuted waivers, contracts, and compliance files into the project folder your team already uses. Sage, Procore, Drive, and Dropbox are further out.
Connect QuickBooks in Settings
OAuth. Costs stay in the ledger. Pay stays on the bill.